May Board of Directors Meeting Minutes

Headwaters Landlord Association Board of Directors Meeting Minutes


May 24, 2012

Opening: The regular meeting of the Headwaters Landlord Association Board of Directors was called to order at 6:07 p.m. on May 24, 2012 in The Cabin Coffeehouse and Café, Bemidji, MN by President Duane Sea.

Present: Duane Sea, Terry Duy, Kathy Guess, Lorrie Richardson, Harry Aylesworth

Not present: Ben Hein, Jeff Janiksela (excused), Jeff Grabowski (excused), Andrew Erholtz

Approval of Minutes: The minutes of the previous meeting were unanimously approved as distributed.

Treasurer report: Kathy provided a copy of the Treasurer’s report and reported a previous balance of $1115.39 and a current balance of $1093.49.  She reviewed all deposits and withdrawals. 

Motion: Moved by Kathy to transfer payment of secretarial fee from Jessica Sarauer to Katelyn Larsen. Seconded by Lorrie. Motion carried.

A. Open Issues

  • Terry discussed the small claims legal actions on the rental permit reimbursement.  It was decided to turn in the lawsuit to Darrell Carter on June 1, 2012.

  • Benefits to having an associate membership with Headwaters Landlord Association were discussed. Kathy will develop a renewal form for current members, which will be sent out July 1, 2012 via Andrew.

    Board members will be talking with community businesses about the benefits of becoming an associate member. 

  • Functionality of the current website was discussed.  Lorrie will be talking to web site designers to see if web presence can be improved and to see how costly it would be.  Red Zest Design was suggested as a possible business to go through. It would be advantageous to set up something similar to a Weebly site to make it easier to update for people without web building skills. 

  • A slate of nominees for officer positions was established.  Most of the board will stay on for next year. The recommended slate is as follows: Andrew as president, Kathy as vice president, Terry as secretary, and Harry as treasurer. Alternatively, Kathy volunteered to serve as president and have Andrew as vice president if Andrew is unable to do the president position.  Paid members will be able to vote at the general meeting on July 28, 2012. Anyone interested in running for board positions should contact current board members.    

B. New Business

  • Parking permits
    Duane discussed a letter from Al Felix, city attorney of Bemidji. There is a program underway to issue parking permits to people that own properties along Birchmont Dr. this summer as well as other streets that have not been named yet. The parking program is within the city’s power and has the right to regulate on-street parking. The Board will be finding out more information on the parking permits issue before the next board meeting.

  • Website
    Headwaters Landlord Association is currently paying $21.90 a month for the website service. This fee would be increased to $29.95 a month if HLA renews with the company. It is recommended to determine what the status is on the website as well as figure out if the current website is the best deal for HLA’s needs. Lorrie will be inquiring and taking action soon.


C. Agenda for Next Meeting

  • Parking permits

  • Website

  • Finalize agenda for general membership meeting scheduled on July 28, 2012 at Beltrami Electric

Adjournment

Meeting was adjourned at 7:27 p.m. by Duane Sea. The next board of directors meeting will be at 6:00 p.m. on June 14, 2012 in The Cabin Coffeehouse and Cafe. The next general meeting will be at 7:00 p.m. on July 28, 2012 at Beltrami Electric. 

Minutes submitted by: Katelyn Larsen